This article applies to Enterprise users and provides a step-by-step guide to setting up a Team Organization, creating Networks (collections of shows), and inviting users while managing roles and permissions.

- Organizations: Collection of Shows & Networks
- Networks: Collection of Shows (Not required in Organizations)
- Show: An individual podcast

I. What Are Organizations?

Organizations are a collection of Shows & Networks that can be set up by the Organization Owner to share features and data with multiple users.

Features That Can Be Shared Within an Organization Include:

• Shows & Episodes

• Organization Team Members

Use Cases of Organizations:

• Organizations were created because many of our customers are producers of several shows that hire groups of podcasters, producers, ad ops personnel, and editors, all of whom need access to the same shows.

• Organizations are useful if you have a team made up of the same users who need access to all shows.

How To Set Up An Organization:

1. Sign in as the Organization Owner (limited to one per account)

2. Click on the drop-down menu in the top-right corner next to the Profile Icon

3. Click on the gear icon in the drop-down menu

4. Locate ‘Organization Settings’ in the Sidebar

5. Enter the Organization Name

6. Upload Logo

7. Enter Organization Email Address

8. Click ‘Save’

II. What Are Networks?

Networks are an internal collection of shows that belong to an organization. Networks make it easy to assign permissions to a set of shows that a team regularly works on at once. 
​Use Cases of Networks:

• Your organization owns several sports podcasts, so you could create a Network for each league, sport, or team, etc.

• You are a business with different divisions that specialize in podcasts about different topics, so you could create a Network for each.

• You have a production team that needs to access these resources on a group of shows, but not on all of the shows in your Organization. You can group those shows into a Network, and assign access to only that Network. 
  ​

How To Create A New Network:

1. Go to ‘Organization Settings’ (click on the drop-down menu in the top-right next to the profile icon)

2. Select ‘Networks’ in the left sidebar.

3. Click on the ‘Create Network’ button on the top-right

4. Enter a title for your Network

5. Check the boxes next to each show you want to add to the Network

6. Click on the ‘Create Network’ button in the bottom right

7. Click on ‘Networks’ in the left sidebar to view and manage all Networks

III. How To Invite Users

1. Go to ‘Organization Settings' or ‘Team Members’

2. Click on ‘Users’ in the left sidebar

3. Click on ‘Invite’ in the top-right corner

4. Select the Role in the drop-down menu

5. Enter an email address or multiple email addresses with each separated by a comma

6. Click on ‘Invite Users’ to send an email for the user to confirm and gain access to the Organization.

- For Network and Show level users, you will also need
  to select the networks and shows that you want the user to be  
  invited to. 

- Selecting a Network for a network-level role will permit
  the user to access all shows in that network at the permission level 
  selected. 

- Selecting one or many shows for a show-level role will permit
  the user to access the shows selected at the permission level 
  selected. 

IV. Roles (Permissions)

User roles are permissions granted to gain access to select features and data across the organization, networks, and shows. Roles can be changed and users can be removed at any time in ‘User Management' settings. 
​
​Hierarchy of Roles:

1. Organization Users

2. Network Users

3. Show Users

Organization Users:
Organization users have permissions across all the shows in the organization. The chart below highlights the different types of Organization Users:

Network Users:
Network users have permissions across all shows in a subset of shows that are listed under a ‘Network’. The chart below highlights the different types of Network Users:

Show Level Users: 
Users who have been added to your shows as Team Members, or invited with Show permissions via the Organization settings. The chart below highlights the different types of Show Level Users:

Frequently Asked Questions

Can I have more than one Organization?

No. One Organization is provided per account to provide a way to structure your shows.

Can I invite more than one Organization Admin /Network Admin /Show Admin to my organization?

Yes, you can have multiple admins, up to the team member invite limit set for your account.

Who can create a show for my Organization?

The Organization Owner and Organization Admin can create a new show. Once a show is created, team members can be assigned to it or the show can be added to a Network, giving any Network team member access to that show.

Can I create more than one Network in my Organization?

Yes. You can create multiple Networks as long as you have at least one show to include in that Network.

Will removing a show from a Network delete that show from my Organization?

No. A show will remain in your Organization until deleted. It can be added to another network in your Organization.

Will removing a Network also delete the shows in the Network?

Deleting a Network will remove only the Network itself. It will not delete any shows from the Organization.

Can I assign a Network User to manage multiple Networks in my org but not all of them?

Yes. When inviting users you are able to click the box beside each Network to select only the ones you'd like for that user to manage.

Once I have created at least one Network, do all new shows need to be part of a Network?

No. You can either add shows to a Network or leave them out of Network and manage them from the Organization level. It's up to you!